The Community Group of DCS (the families and legal guardians of all currently enrolled students) is integral to supporting the values and mission of our school. The following roles allow us to support the students, teachers, wider community, and each other to create the community that our school is all about. All time put towards these roles count towards your required annual hours.
| Chairpersons | Responsible for ensuring required meetings are held, and overall roles as Chief Executive of the DCS Community Group. Evening meetings plus prep throughout the year; estimated 70 hrs. Two volunteers, two year term, staggered. |
Co-chair Role Description |
|---|---|---|
| Treasurers | Evening meetings plus prep throughout the year. Two volunteers, two year term, staggered. |
|
| Secretaries | Attend all Steering and Community Meetings, write and distribute meeting minutes, maintain master calendar. Evenings, throughout the year, estimated 20-30 hrs. Two volunteers, two year term, staggered. |
Secretary Role Description |
| Room Representatives | Organize 2 parties to be held during school hours (Halloween and Valentine's); coordinate and present teacher's gift in December; estimated 15-20 hrs for Youngers and Middles, 20-25 hrs for Olders. Generally two volunteers per classroom. |
|
|---|---|---|
| Learning Journey Coordinator(s) | Work with the teacher to plan Learning Journeys for students and coordinate all activities around Learning Journeys (eg. Permission slips, car seats, drivers). Generally two volunteers per classroom. |
|
| Book Order Coordinator | Coordinate classroom Scholastic book orders. Mostly evening/weekend work to print and attach letters to catalogs and sort books. Need to pick up and drop off sorted books in person at school; estimated 8 hrs. |
| Community Outreach Coordinator | Plan and coordinate various community service events, some with Sandburg; estimated 20 hrs. | Community Outreach Coordinator Community Outreach Info re making lunches |
|---|---|---|
| Community Building Chairs | Overall Chairs: Plan and run various community building events, flexible with number and type of events, co-ordinate with specific event chairs below; estimated 40-60 hrs. |
Community Building Chairs Role Description |
| Summer Picnic | ||
| Swim Event | ||
| Root Beer Social: Planning plus be at the evening event in summer before school starts; estimated 10 hrs. |
Root Beer Social Role Description | |
| Fall Event: Planning plus potentially running the event; estimated 10-20 hrs. |
Fall Event Chair Role Description | |
| Family Retreat Coordinators | Overall Coordinator | |
| Onsite Logistics | ||
| Housing Coordinator: Assigns families to cabins/rooms; needs to arrive early to camp on Friday to post assignments. Estimated 6 hrs after Retreat registration has closed (in the Spring). |
Family Retreat Housing Coordinator Role Description | |
| Activities: Organize activities for DCS Family Retreat. |
||
| Crafts: Organize crafts for DCS Family Retreat. |
||
|
Winter Event Chairs |
Program Overview Chair: Coordinate overall logistics for the Winter Event, including working with the Art and Food coordinators. |
|
| Art Coordinator: Coordinating, collecting, preparing student art; interviewing students and creating biographies; coordinating with Friday Specials Coordinator to collect and display artwork. Estimate 30 hrs. Work occurs in the months leading up to the Winter Event (March). Majority of work is in the month before the event, and mainly outside of school hours. |
||
| Food Coordinator: Decide on how to provide food for the event (e.g. Potluck, pizza, combo) and coordinate it accordingly. |
| Volunteer Coordinator | ||
|---|---|---|
| Election Coordinator |
Create a ballot, coordinate printing and assist at the Community meeting when the election occurs (early Spring) to elect next year's chair, treasurer, and secretary roles. Potentially assist in finding individuals for these roles. Estimated 3 hrs (including attending the Community Meeting). |
|
| New Families Coordinators |
Welcome new families and help them connect with resources and people in the community. Estimated 15-30 hrs, depending on number of new families. |
New Families Coordinator Role Description |
| Friday Specials Coordinators | Organize four Friday Special tracks (Fall, Winter, Spring); recruit Track Leaders and assistants; create ballots for the students; create student roll sheets (spreadsheet with formula provided); organize roll sheets for Track Leaders and put up signs; ensure Tracks are running smoothly. | Friday Specials Co-chair Role Description |
| Care Coordinator | Coordinate care for any DCS family dealing with a major stressful situation. | Care Coordinator Role Description |
| Staff Appreciation Coordinators |
Work with PTSA to coordinate Staff Appreciation activities throughout the year. Main focus is Staff Appreciation Week in the spring: recruit volunteers and communicate the week's plan for flowers, buffet items, etc. Estimated 10-15 hrs spread over the Staff Appreciation week (changes each year but always in the Spring) plus some planning time. |
Staff Appreciation Coordinator Role Description |
| Hospitality Coordinator | Provide refreshments for Community meetings (held approx once per month in the evening). | |
| Learning Celebration Coordinator | ||
| End-of-year Picnic Coordinator | ||
| Graduation Contact | ||
| Moving Up Post Party Coordinator | Plan the 5th Grade class' end-of-year party. | |
| Green Team/ Herbicide-free Coordinators |
Green Team: Work with the Sandburg Green Team Chair |
|
| Herbicide-free: Work with the Sandburg Herbicide Free Chair to promote monthly work parties, encourage participation, help organize resources as needed. Estimated 18 hrs if actively participating in school grounds work. Mostly outside of school hours. |
Herbicide-free Coordinator Role Description | |
| PTSA Liaison | Supports good relations between the Sandburg and DCS Communities by attending meetings, providing/sourcing information as needed, facilitate joint efforts for events and such. Estimated 30 hrs depending on number of meetings attended. Outside of school hours. |
PTSA Liaison Role Description |
| Fundraising Chairs |
Coordinate with PTSA Fundraising team for Outdoor Education camp (Olders class), attending one or two meetings and talking to the classes. Coordinate with the Olders' Room Reps for the traditional November Pie Sale. Inform community of fundraising channels such as employer matching, Amazon Smile, Fred Meyer Rewards. Estimated 6-8 hrs. |
Fundraising Chair Role Description |
|---|---|---|
| Grant Writing |
| Spirit Wear Coordinator | ||
|---|---|---|
| Event Photographers | Attend classroom events, learning journeys, and other events to take photographs to submit to our Smug Mug gallery for use in creating the DCS Memory Pages book. Usually two photographers per classroom. No need for specialized cameras; mobile phone photos are fine. |
|
| Memory Pages | Using photographs submitted to Smug Mug, create the DCS Memory Pages book (yearbook). Undertaken in March in order to have the books distributed by the end of the school year. | Memory Pages Coordinator Role Description |
| Smug Mug | Create and maintain Smug Mug Folders/Files (for each school event, learning journey, class party, etc) and emailing parents after creating specific albums. Estimated 15 hrs, year-round effort, can be done any time outside of school. |
Smug Mug Coordinator Role Description |
| Communications Chairs | ||
|---|---|---|
| Web Site | ||
| Group Email Organizer | ||
| Calendar |
